W93/Mk7 Administrative Professional (Experienced)

About Sandia:

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide

• Extraordinary co-workers

• Some of the best tools, equipment, and research facilities in the world

• Career advancement and enrichment opportunities

• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)

• Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification.

What Your Job Will Be Like:

The W93/Mk7 program is seeking an Administrative Professional to support a range of organizational and communication tasks! The successful candidate will join a highly motivated, passionate team, able to work closely with technical staff, management, and customers to address various program needs concurrently as well as prioritize effectively to ensure mission success. You will also be confident in coordinating and organizing decisions of records and meeting minutes, tracking action items, presentation and meeting logistics, assisting in developing standardization of documents and participating in other ad hoc functions while having the ability to assume ownership. A critical part of this job is the ability to understand subtleties in relationships and priorities in order to anticipate needs and respond proactively both internally and externally.

On any given day, you may be called on to:

• Play a key role in ensuring timely, clear, and accurate communication across the team of internal/external personnel in support of a high visibility, multi-year program

• Coordinate logistics for program meetings, working group meetings, peer reviews, both on- and off-site

• Attendance at team meetings to maintain and organize agendas, meeting minutes, action items and decisions of records

• Team with Information Managers to enhance functionality and end user needs for Sharepoint and other sites

• Process purchase requisitions and procurement cards activities for assigned group.

• Help ensure new team members are sufficiently onboarded, focusing on program information, security and ES&H needs for the organization.

• Implement program logistics including internal/external meetings, VTCs, space organization and logistics.

• Coordinate with necessary personnel in moving documents between sites

• Summarize and document discussion topics and decisions made at meetings with customers

• Compile and generate reports, statistics, timelines, tables, and graphs to review project or program status

• Work with security and facilities personnel to maintain spaces.

• Escort or coordinate escorts for visitors.

• Collaborate/coordinate with other administrative/technical staff from internal and external organizations on various tasks, including administration of meetings.

  Due to the nature of the work, the selected applicant must be able to work onsite.

Qualifications We Require:

• High school diploma plus 5 years of related experience; or equivalent combination of education and experience

• Experience with Microsoft Office Products

• Ability to obtain and maintain a DOE Q level security clearance

Qualifications We Desire:

• Ability to work and thrive in a team environment and interact with all levels of internal and external personnel, including multiple levels of management and technical staff

• Demonstrated ability to independently organize, prioritize and follow-through to completion on multiple tasks, often under strict deadlines with frequent interruptions and competing priorities

• Strong customer focus with enthusiasm and a desire to effectively support the administrative needs of the organization

• Willingness to troubleshoot and tackle problems

• Excellent written and verbal communication skills

• Awareness of Nuclear Weapons program and Sandia's Program Structure

• Functional knowledge in SharePoint

• General records management

About Our Team:

The W93 System Integration Department has System-Level responsibility over the W93 Weapon Program. In addition, the department is responsible for establishing and building internal and external partnerships with NNSA Federal Program Managers, the US Navy, Sandia nuclear weapons component organizations, the Sandia science & technology community, the Kansas City Plant National Security Campus (NSC) and UK Atomic Weapons Establishment (AWE), and many others.

Posting Duration:

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time.

Security Clearance:

Position requires a Department of Energy (DOE) Q security clearance to start, or equivalent active security clearance with another U.S. government agency (e.g., DOD). Sandia is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

Job ID: 691520