Sandia National Laboratories Protocol Officer (Early/Mid-Career) in Albuquerque, New Mexico
This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time.
We are seeking an experienced Protocol Professional to become a valuable member of a highly motivated and professionally diverse Executive Protocol team. The incumbent will independently manage, guide and integrate the work of Executive Protocol by overseeing and managing the comprehensive coordination for all aspects of visits by high-profile distinguished visitors (DV) and special executive-level events hosted by our Senior Leadership Team. You will exercise initiative, manage organizational workflow, handle multiple issues concurrently to meet deadlines, collaborate with stakeholders, and be a continuous learner and champion new ways to fulfill our mission and build a strong safety and efficiency culture in support of Sandia goals and objectives.
On any given day, you may be called on to:
Serve as primary liaison with management and customers to assess visitor requests, as well as, anticipate the information and decision needs of the executive senior leadership team and provide recommendations to ensure they are ready to make fully informed decisions relevant to high-level distinguished (DV) visits/executive special events and coordinate briefings with appropriate management and/or programmatic offices.
Serve as a trusted advisor for establishing a vision, goals, objectives and priorities, as well as, implementing improvements to processes and layouts related to business meetings and events, to help foster more comfortable business discussions.
Oversee, lead and participate in planning, decision-making and coordination of all executive level events including preparation of agendas, project schedules, workflow procedures, and statistical reports for organizations requesting distinguished visitor support and event management. Research, coordinate and develop solutions to complex visit and event problems using innovation and ingenuity.
Guide leaders and staff in connecting their work to customer needs, organizational goals and Sandia Mission using judgement, with defined practices, to negotiate and ensure that resources are available to accomplish the work, identify procurement and contracting needs and marshal available resources to complete deliverables within the scope, schedule, and budgets.
Understanding of the EP NTESS Fee Protocol budget and provides detailed analysis on allowable and unallowable costs relevant to event management.
Proactively manages changes in project scope, identifies potential issues, develops risk mitigation strategies and corrective actions, recommends risk acceptance or avoidance and devises contingencey plans as necessary for all aspect of the event/visit.
Actively builds and maintains networks with a wide range of internal and external stakeholders, to include but not limited to US Government, national labs, business community, and other prominent stakeholders.
Execute all events and visits with utmost consideration for safety and security and an eye to diversity/equity/inclusion.
Perform any other duties as may be required from time to time.
Bachelor's degree in a relevant discipline, plus (5) years of experience, or the equivalent combination of education and/or experience.
Subject matter expert on global business, government and cultural etiquette, both social and corporate while also understanding of human interaction and needs, to help better ensure proper perception is maintained.
Understanding of U.S. government policies on gifts and business courtesies.
Strong background in project management and project control.
Experience planning and coordinating meetings and events, and being held accountable for the results.
Strong experience and understanding of common MS office software, commercial off the shelf event and meeting management tools, and SharePoint software.
The ability to obtain and maintain a DOE Q-level security clearance.
Demonstrated the ability to assemble effective teams that can work in stressful and ambiguous environments.
Demonstrated leadership attributes with the ability to work among, as well as, lead a team including the ability to articulate the vision and make it happen.
Ability to effectively prioritize, organize and execute tasks in a high-pressure environment under strict deadlines and changing priorities.
Ability to independently resolve complex situations quickly and diplomatically, often in politically sensitive environments.
Ability to interact effectively with all levels of internal and external personnel, including the ability to build effective working relationships.
Broad understanding of SNL’s mission, technologies, and organizational structure.
Self-starter with ability to operate with minimal direction in an ambiguous environment.
Effective and demonstrated negotiation skills.
Excellent oral and written communication skills.
Ability to manage within assigned budget and be held accountable for expenses appropriately and accurately costed, including management of a corporate credit card.
Proficient in DOE’s classified matter protection and controls and the ability to work with sensitive information and classified matter.
The Executive Protocol Office serves as a resource for administering widely accepted protocols for international, U.S. government, and political meetings/events sponsored by SNL. The office oversees the planning, organizing and handling of Distinguished Visitors (DV) visits and executive level events hosted by SNL executive management to highlight Sandia's mission and achievements.
Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide• Extraordinary co-workers• Some of the best tools, equipment, and research facilities in the world• Career advancement and enrichment opportunities• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)• Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*
World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification.
Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.
Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.
Sandia demonstrates its commitment to public safety in the national interest by requiring that all new hires attest to their vaccination status before commencing employment. The requirement also applies to those who are telecommuting and working virtually.
Any concerns about the ability to meet this requirement should be directed to HR Solutions at (505) 284-4700.