Sandia National Laboratories Jobs

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Sandia National Laboratories OAA- Office Administrative Assistant in Albuquerque, New Mexico

:

We are seeking an OFFICE ADMINISTRATIVE ASSISTANT to support multiple managers and staff.

On any given day, you may be called on to:

  • Perform secretarial and clerical work for the organization managers and staff.
  • Prepare a variety of documents, including correspondence, reports, vugraphs, charts, etc. Originates routine correspondence, edits and formats documents, and assists in processing paperwork in accordance with SNL policies and procedures.
  • Set up file systems for all documents and maintains all programmatic and administrative records and files.
  • Follow all procedures for the filing and maintenance of classified or sensitive documents and records.
  • Set up databases, enters and maintains data and responds to requests for information.
  • Make domestic and foreign travel arrangements for the manager and staff.
  • Coordinate and schedule all meetings. Prepares and distributes meeting minutes.
  • Handle telephone communications and receives visitors; ascertains nature of calls or visits; takes messages or schedules appointments; responds to routine questions or refers individuals to appropriate sources of information; and serves as an information resource to the manager and staff.
  • Maintain manager's calendar in Outlook.
  • Orders supplies for departments and maintenance of supply room contents
  • Property coordinator
  • Training coordinator

Job Details

# of Mgrs: 1-5

# of Staff: 0-100

Org. #(s): To be determined

Bldg. Location(s): To be determined

Required:

To be qualified, the applicant must a high school diploma or equivalent and have passed, based on Sandia specified grades, the Sandia Secretarial tests and meet one of the following requirements:

  • Four (4) years of recent secretarial-related experience, or
  • An Associate’s degree from an accredited college or university in Office Administration, Office Technology, Secretarial Sciences or related field and six (6) months secretarial-related experience.

The requirements listed below are in addition to the directly related experience listed in “What Your Job Will Be Like”:

  • Experience with supporting multiple managers and staff members
  • Experience with complex calendaring and meeting scheduling logistics
  • Experience with calendaring in Outlook
  • Ability to support projects and events by managing deadlines and communications
  • Strong interpersonal and communication skills
  • Strong office management and organizational skills
  • Strong team orientation and customer focus
  • Ability work independently and take initiative
  • Attention to details
  • Proficient in Microsoft Word, Excel, and PowerPoint and Outlook.

Once the applicant has submitted their application and resume, there will be several levels of screening as applicable: (1) resume review for direct experience and related-work history; (2) skills assessments (typing, Microsoft software competency, and basic office skills through testing); (3) interview evaluations; (4) pre-employment background reviews; and (5) drug testing. Each screening level must be passed successfully and consecutively to be eligible for consideration.

Desired:

  • Proficiency in SharePoint
  • Active Department of Energy (DOE) security clearance
  • Active Department of Defense (DOD) security clearance
  • Associates of Applied Science degree with a concentration in Office Technology/Office Administrative Degree

About Sandia:

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

  • Challenging work withamazingimpact that contributes to security, peace, and freedom worldwide
  • Extraordinary co-workers
  • Some of the best tools, equipment, and research facilities in the world
  • Career advancement and enrichment opportunities
  • Flexible schedules, generous vacations,strongmedical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Security Clearance:

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

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