Intern - Climate Change Security - Clerical Undergraduate Year-Round
Job ID: 691854Apply Now
What Your Job Will Be Like:
We are seeking a Year Round - Clerical Undergraduate Intern to join the Center 8900 team working closely with the Center's Senior Management Assistant in support of the Director.
On any given day, you may be called on to:
Perform secretarial and clerical work for the Center Director, Senior Management Assistant, and administrative team.
Work closely with administrative professionals to ensure that tasks are completed in a timely and accurate manner.
Work closely with experienced administrative professionals, learn best practices, and develop a comprehensive understanding of administrative functions.
Prepare various documents including correspondence, reports, charts, etc. Originate routine correspondence, edit and format documets, and assist in processing paperwork in accordance with SNL policies and procedures.
Assist with meeting preparation, including copying and collating. Assist with special event planning. Assist with mail distribution and mailbox upkeep.
Create databases, enter and maintain data, and respond to requests for information.
Handle telephone communications and recieve visitor; ascertain nature of calls or visits; take messages or schedule appointments and meetings; respond to routine questions or refer individuals to appropriate sources of information; and serve as an information resource to managers and staff.
Prepare/execute incoming and outgoing visits, badge requests, and passing of clearances using tools including Enterprise Person Onboarding.
Procure supplies and equipment for the center and building as requested or needed, that includes ordering supplies through Just In Time (JIT) procurement and entering purchase requistions.
Utilize Microsoft Word, Excel, PowerPoint, and Outlook in performing daily operations.
Qualifications We Require:
You bring the confidence and skills to be eligible for the job by meeting these minimum requirements:
Currently attending and enrolled full time in an accredited undergraduate program
Minimum cumulative GPA of 2.5/4.0
Ability to work up to 25 hours per week during the academic year, and up to 40 hours per week during the summer
U.S. citizens, legal permanent residents, asylees or refugees in the U.S.
Qualifications We Desire:
The ability to work onsite
A motivated individual with an attention to detail
S trong, professional written and verbal communication skills
Website maintenance skills
Self-initiative and takes action without being asked
Effective time management skills
Highly organized with strong attention to detail
Ability to work as both an individual and within a team and have the ability to build and handle effective working relationships
General office skills including accurate filling and use of the MS Office Suite of tools (including Word, Excel, PowerPoint, and Outlook)
Dependable team player
This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time.
About Our Team:
The Climate Change Security Center enables Sandia’s missions with leading-edge R&D in earth sciences, renewable energy technology, and climate science and analysis.
Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:
Challenging work with amazing impact that contributes to security, peace, and freedom worldwide
Some of the best tools, equipment, and research facilities in the world
Career advancement and enrichment opportunities
Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)
Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*
World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification.
This position does not currently require a Department of Energy (DOE) security clearance.
Sandia will conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Furthermore, employees in New Mexico need to pass a U.S. Air Force background screen for access to Kirtland Air Force Base. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause access to be denied or terminated, resulting in the inability to perform the duties assigned and subsequent termination of employment.
If hired without a clearance and it subsequently becomes necessary to obtain and maintain one for the position, or you bid on positions that require a clearance, a pre-processing background review may be conducted prior to a required federal background investigation. Applicants for a DOE security clearance need to be U.S. citizens. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.
Members of the workforce (MOWs) hired at Sandia who require uncleared access for greater than 179 days during their employment, are required to go through the Uncleared Personal Identity Verification (UPIV) process. Access includes physical and/or cyber (logical) access, as well as remote access to any NNSA information technology (IT) systems. UPIV requirements are not applicable to individuals who require a DOE personnel security clearance for the performance of their SNL employment or to foreign nationals. The UPIV process will include the completion of a USAccess Enrollment, SF-85 (Questionnaire for Non-Sensitive Positions) and OF-306 (Declaration of for Federal Employment). An unfavorable UPIV determination will result in immediate retrieval of the SNL issued badge, removal of cyber (logical) access and/or removal from SNL subcontract. All MOWs may appeal the unfavorable UPIV determination to DOE/NNSA immediately. If the appeal is unsuccessful, the MOW may try to go through the UPIV process one year after the decision date.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.
NNSA Requirements for MedPEDs:
If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.
If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.
Job ID: 691854
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