Document Management Specialist - Nuclear (Experienced)

Posting Duration:

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

What Your Job Will Be Like:

Organization 03643, NW Information Management & Technical Writers, is currently seeking a highly motivated, organized, proactive, and experienced Information Management Professional (Document Management Specialist) to join their team!

The selected candidate will disseminate and follow consistent documentation processes and procedures, and version control practices across all environments to assure uniform releases to the proper location.

Successful candidates will communicate regularly with Program leads regarding documentation due dates and update POCs when document distribution occurs.

On any given day, one may be called upon to:

• Create and maintain team file structures

• Shepherd technical documentation to release via PDMLink and PRIME

• Communicate/collaborate/share information with external partners (NNSA/LLNL) or facility partners

• Lead special projects designated by mission management

• Track and update action items for supported organizations

• Operate alongside technical teams, providing proactive support in meeting the Programs Information Management requirements

• Liaise with mission partners to identify and assist in finding appropriate support services

• Act as a Subject Matter Expert (SME) resource by becoming/being knowledgeable of the technical areas that are supported

• Correctly practice within required classification parameters while being knowledgeable on the handling of classified documentation

• Attend technical, tag-up, and tier meetings to track action assignments and gain release information and knowledge

• Work in PDMLink, storing, distributing, archiving information, and updating documents

• Apply the Information Release process and understand when to submit documents for review

Due to the nature of the work, the selected applicant must be able to work onsite 80% of the time.

Qualifications We Require:

• A Bachelor’s degree in Business Administration or a relevant field, plus 5 years directly related experience; or equivalent experience and/or achievements that demonstrate the knowledge, skills, and ability to perform the duties of the job

• Experience with data and document management

• The ability to acquire and maintain a SIGMA15

• The ability to acquire and maintain a DOE Q-level security clearance

Qualifications We Desire:

• A Master's degree in Business Administration or a relevant field

• The proven ability to lead and help organize meetings and work successfully in a deadline-driven, fast-paced environment

• Experience in high consequence environments (e.g., DOD, DOE, NNSA, etc.)

• Proven experience in configuration management best practices as related to information and document management

• Software experience with Microsoft, Word, Excel, and Power Point, Adobe Acrobat Pro, and PDMLink and PRIME

• Experience in mentoring and teaching others in tools and processes to help engineering teams keep documentation on track

• Experience working with internal and external customers, including DOE, NNSA, etc., and working in a matrix environment

• Experience working and leading technical staff to organizational success

• Strong oral and written communication skills (technical) as well as excellent presentation and editing skills

About Our Team:

Organization 03643 provides information management and technical writing support to the W80-4 LEP and B61-12 LEP engineering and testing teams. Department Information Managers serve as the creators and gatekeepers of documentation needed to meet nuclear weapon, mission partner, quality engineering, and legacy requirements. Information managers use multiple tools, methods, and repositories to regulate the flow and integrity of information created and distributed in support of program needs. Technical writers research, write, and edit documentation ranging from complex documents and reports to manuals and other materials.

About Sandia:

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide

• Extraordinary co-workers

• Some of the best tools, equipment, and research facilities in the world

• Career advancement and enrichment opportunities

• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)

• Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification.

Security Clearance:

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

Salary Range:

$65,300 - $125,400

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Job ID: 688405