Sandia National Laboratories Administrative Support, NM Weapon System Engineering Center (Experienced) in Albuquerque, New Mexico
This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time.
We are seeking a Administrative Support team member to provide a range of organizational and communication tasks in support of various programs, including the Mk21, W88ALT370, and ALT940 for our customers in NM Weapon System Engineering Center. The successful candidate will be part of a highly motivated, mission-driven team, able to work closely with technical staff, management, and customers to address various program needs concurrently as well as prioritize effectively to ensure mission success. The successful candidate will be comfortable coordinating and organizing decisions of record and meeting minutes, tracking action items, presentation and meeting logistics, assisting in developing standardization of documents and participating in other ad hoc functions while having the ability to assume ownership. A critical part of this job is the ability to understand subtleties in relationships and priorities in order to anticipate needs and respond proactively both internally and externally.
On any given day, you may be called on to:
Play a key role in ensuring timely, clear, and accurate communication across the team of internal/external personnel in support of a high visibility, multi-year program.
Coordinate logistics for program meetings, working group meetings, peer reviews, both on- and off-site.
Attendance at team meetings to maintain and organize agendas, meeting minutes, action items and decisions of records.
Team with Information Managers to enhance functionality and end user needs for Sharepoint and other collaborative sites.
Execute program logistics including internal/external meetings, VTCs, and space organization.
Coordinate with necessary personnel in moving documents between sites.
Summarize and document discussion topics and decisions made at meetings with stakeholders.
Manage SARAPE accounts and serve as liaison between requestors and approving manager to ensure proper NTK.
Collaborate/coordinate with other administrative/technical staff from internal and external organizations on various tasks, including administration of meetings.
Requires high school diploma plus five or more years of directly related experience; or equivalent combination of education and experience.
Ability to obtain and maintain a DOE Q-level security clearance.
Experience supporting cross-site meetings and related functions.
Ability to organize and perform under strict deadlines and changing priorities.
Demonstrated ability to manage and prioritize a variety of tasks and work independently with minimal supervision.
Excellent written and oral communication skills and strong interpersonal skills.
Demonstrated experience in taking initiative, ownership of job responsibilities, and making appropriate decisions to complete tasks.
Excellent knowledge of and proficiency in Microsoft suite of products.
Experience in managing Confluence sites.
Familiarity with NM Weapon System Engineering Center.
Active DOE Q-level security clearance.
Department 10623, Center 2300 PM, PC and Business Ops, strives to provide an exceptional business partnership with center 2300 Reentry systems groups, including the W88 Alt 370, ALT 940 and MK21 AFA projects.
Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide• Extraordinary co-workers• Some of the best tools, equipment, and research facilities in the world• Career advancement and enrichment opportunities• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)• Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*
World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification.
Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.
Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.
This Limited Term Employee (LTE) position is a temporary position for one year term, which may be renewed at Sandia's discretion up to a maximum of seven years.
Individuals in LTE positions may bid on regular Sandia positions as internal candidates, and in some cases may be converted to regular career positions during their term if warranted by ongoing operational needs, continuing availability of funds, and satisfactory job performance.