Administrative Support (Early)

Posting Duration:

This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

What Your Job Will Be Like:

Are you passionate about building professional networks and enabling others to connect their technical skills with meaningful work? Do you have a passion around recruitment and developing the next generation of technical staff in a mission driven organization supporting national security? If so, you are the Administrative Support team member we seek in the Center 9300 for Cyber Security & Mission Computing!

We are seeking an Administrative Support Assistant to join our team and support a range of organizational and communication tasks in our center. The successful candidate will be highly motivated, use a proactive approach and use their ability to work closely with management, technical staff, and partners across Sandia in support of the center’s programs and initiatives.

Key pursuits and initiatives for the Cyber Security & Mission Computing Center 9300 include:

• Technical Internships to Advance National Security (TITANS) and TITANS Software

• TracerFIRE hands-on training program

• Recruiting events

• Strategic hiring and retention initiatives

• Cyber residency and cyber rotation programs

On any given day, you may be called on to:

• Have the ability and flexibility to work with a diverse group of staff, managers, and students

• Organize intern events and tours, track institute successes, influence the program’s strategy, and work with other institutes across the Labs

• Support hiring and onboarding initiatives at the Center level

• Create and maintain project/team presentations

• Generate reports, as well as gather, maintain, and monitor program quantitative and qualitative metrics and data

• Collaborate/coordinate with other administrative/technical staff from internal and external organizations on various tasks, including facilitation of meetings

• Use common office software to maintain Microsoft Teams, SharePoint, and Confluence sites with Personally Identifiable Information (PII) and other sensitive personal information

• Assist in implementing and administering Sandia National Laboratories policies and programs and provide guidance, interpretation, and administrative assistance on a wide variety of procedures

• Partner with Center 9300 management, business teams, and staff to support critical national security programs

• Support Center management and business teams with data collection, aggregation, and analysis

• Support Center agile teams

This position is eligible for part-time telecommuting and the selected applicant must live within a reasonable distance for commuting to the assigned work location when necessary. Also, this position requires the candidate to be onsite from May thru August during the summer internship program when students are on site.

This position may also require periodic travel.

Qualifications We Require:

• Requires a Bachelor’s degree plus three (3) or more years of relevant experience, or equivalent combination of experience and education

• Strong working knowledge of Microsoft Excel and Powerpoint, as well as other Microsoft Office Products

• Ability to acquire and maintain a DOE Q-level security clearance

Qualifications We Desire:

• Excellent customer service skills

• Demonstrated ability to organize complex operations

• Excellent written and oral communication skills and strong interpersonal skills

• Demonstrated experience in taking initiative, ownership of job responsibilities, and making appropriate decisions to complete tasks

• Experience communicating effectively across many levels, from prospective interns to a Center Director

• Desire to work with students and help them accomplish Sandia missions, grow their career, and team effectively across Sandia

• Active DOE Q clearance

About Our Team:

The Cyber Security and Mission Computing Center 9300 defends Sandia from cyber threats and drives mission success through computing. We excel in defending Sandia's information systems and networks. We have a proven track record of delivery of mission critical information systems for ND and the NSE. We have a rich history of high performance computing (HPC) for real-world security problems. We enable engineering efficiency through the Common Engineering Environment (CEE). We create technology differentiators for the mission in cyber security, data analytics, software engineering, and cloud computing.

About Sandia:

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

• Challenging work with amazing impact that contributes to security, peace, and freedom worldwide

• Extraordinary co-workers

• Some of the best tools, equipment, and research facilities in the world

• Career advancement and enrichment opportunities

• Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)

• Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification.

Security Clearance:

Sandia is required by DOE to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

Job ID: 688743